State Mutual Aid Reimbursement

State Mutual Aid Reimbursement

The State Mutual Aid Reimbursement team provides mechanisms for local responding entities, state agencies and other entities to seek reimbursement for accepting and responding to state-assigned mutual aid missions. This team processes reimbursements for both in-state deployments and out-of-state (EMAC) missions.

Contact

Section Chief William Doyle and Unit Chief Mary Medina— tdemreimbursement@tdem.texas.gov

Incident Support Task Force Headquarters Team

Ken Bell
Ken Bell
Section Chief, Infrastructure Stabilization
Denise Treadwell
Denise Treadwell
Section Chief, Community Support
Courtney Goss
Courtney Goss
Section Chief, Voluntary Agency Liaison
Victor Magaña
Victor Magaña
Unit Chief, Mass Care
Danny Caldwell
Danny Caldwell
Texas Community Recovery System Program Manager
Samantha Fabian
Samantha Fabian
State of Texas Emergency Assistance Registrry (STEAR) and Emergency Tracking Network (ETN) Program Manager
Izzy Eisenbeiss
Izzy Eisenbeiss
Program Specialist
Hannah Brittain Grote
Hannah Brittain Grote
Membership Recruitment Coordinator

Hannah Brittain Grote

Hannah.Grote@tdem.texas.gov
Hannah Brittain GroteHannah Brittain GroteHannah Brittain GroteHannah Brittain Grote
Jess Enriquez
Jess Enriquez
Executive Assistant

ISTF Regional Personnel

Marcus Nerios
Marcus Nerios
Region 1 Voluntary Agency Liaison
Travis Ward
Travis Ward
Region 1 ISTF Coordinator
Theresa West
Theresa West
Region 1 Disaster Finance Coordinator
Jennifer Nieder
Jennifer Nieder
Region 2 Voluntary Agency Liaison
Victoria Garner
Victoria Garner
Region 2 ISTF Coordinator
Raylene Pennington
Raylene Pennington
Region 2 Disaster Finance Coordinator
Emmitt Eldridge
Emmitt Eldridge
Region 3 Voluntary Agency Liaison
Sean Henninger
Sean Henninger
Region 3 ISTF Coordinator
Daniel Gaytan
Daniel Gaytan
Region 3 Disaster Finance Coordinator
Vacant
Vacant
Region 4 Voluntary Agency Liaison

Vacant

VacantVacantVacantVacant
Daniel Birch
Daniel Birch
Region 4 ISTF Coordinator
Rachel Wolfe
Rachel Wolfe
Region 4 Disaster Finance Coordinator
Leslie Sanchez Seaton
Leslie Sanchez Seaton
Region 5 Voluntary Agency Liaison
Marco Javier
Marco Javier
Region 5 ISTF Coordinator
Nancy Cuellar
Nancy Cuellar
Region 5 Disaster Finance Coordinator
Jacob Zamorano
Jacob Zamorano
Region 6 Voluntary Agency Liaison
Jonathan Esquivel
Jonathan Esquivel
Region 6 ISTF Coordinator
Angel Carvajal
Angel Carvajal
Region 6 Disaster Finance Coordinator
Luis Trejo
Luis Trejo
Region 7 Voluntary Agency Liaison
Erica Cordero
Erica Cordero
Region 7 ISTF Coordinator
Michael Diaz
Michael Diaz
Region 7 Disaster Finance Coordinator
Jeffrey Pearce
Jeffrey Pearce
Region 8 Voluntary Agency Liaison
Lauren Serrato
Lauren Serrato
Region 8 ISTF Coordinator
David Williams
David Williams
Region 8 Disaster Finance Coordinator
All Regions Map

Mutual Aid Reimbursement Guide

Effective October 1, 2024, TDEM has published the new State Mutual Aid Reimbursement Guide. This guide outlines how TDEM will perform compliance reviews related to state mutual aid assignments.

Updates to the guide include standardizing the following the information in the guide:

  • Equipment rates for the most deployed apparatuses are listed in the reimbursement guide
  • All costs will be reviewed against the deploying jurisdiction’s own policies and the TDEM reimbursement guide.
  • A direct administrative cost of 5% is eligible under state-assigned mutual aid missions
  • Branch coordinator are eligible understate-assigned mutual aid missions
  • New process to submit damages and repairs.
  • Certain damages and repairs are no longer eligible.
  • Submission of all reimbursement requests will be done via TDEM’s Grant Management System (GMS)

The guide contains an acknowledgement statement that will need to be signed and submitted into the TDEM Grant Management System (GMS) unless the responding entity is subject to the TEMAT MOU. Please contact TDEM's State Disaster Reimbursement Section tdemreimbursement@tdem.texas.gov or review the guide below for additional information.

Reimbursement Workbook

Beginning October 1, 2024, the newest version includes updates for administrative costs and will be required for all state mutual aid reimbursement submissions. Click the button below to download the newest version.

Note: administrative costs and branch coordinator costs are only eligible for incidents after October 1, 2024.

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Training Information

To assist our mutual aid partners with the process of submitting for reimbursement, TDEM is implementing training options via Zoom to go over all the changes and updates.

GMS and Program Overview training will be offered monthly. Register for GMS training at this link. Register for Program Overview Training online here.

Training Videos

For more assistance with completing and submitting the reimbursement workbook, please refer to our video tutorial playlist below.

Tutorials

Additional Resources

To assist our mutual aid partners with submitting information, we have developed some helpful tools.

For any questions or if you need any additional information, you can email us at tdemreimbursement@tdem.texas.gov or contact either Unit Chief Mary Medina or Section Chief WilliamDoyle.

Texas Intrastate Fire Mutual Aid System

TIFMAS (Texas Intrastate Fire Mutual Aid System) is maintained by Texas A&M Forest Service.  The program includes grants, training, qualification, and mobilization systems to make statewide use of local resources.

The TIFMAS Business Manual includes instructions on how a TIFMAS team will be deployed and reimbursed for the deployment.

Emergency Management Assistance Compact

The Texas EMAC Reimbursement Guide provides instructional guidelines on how individuals and jurisdictions will be reimbursed for an EMAC deployment.