If your jurisdiction has responded on behalf of the Texas Division of Emergency Management (TDEM) under a response program, TDEM has recently implemented some changes to the process. The newest information is listed below.
Effective August 1, 2023, TDEM has published the new State Mutual Aid Reimbursement Guide. This guide outlines how TDEM will perform compliance reviews related to state mutual aid assignments.
Updates to the guide include standardizing the following the information in the guide:
The guide contains an acknowledgement statement that will need to be signed and submitted into the TDEM Grant Management System (GMS) when submitting. This guide is effective August 1, 2023. Please contact TDEM's State Disaster Reimbursement Section tdemreimbursement@tdem.texas.gov or review the guide below for additional information.
The Texas Division of Emergency Management (TDEM) began efforts to streamline and create efficiencies in the state mutual aid reimbursement program in the Spring of 2022. This included the creation of a new reimbursement workbook. Several entities have already been using it and it has been revised and improved.
Beginning October 1, 2024, the newest version includes updates for administrative costs and will be required for for all state mutual aid reimbursement submissions. Click the button below to download the newest version.
Note: administrative costs and branch coordinator costs are only eligible for incidents after October 1, 2024.
On April 1, 2023, TDEM will require any reimbursement requests related to state mutual aid missions be submitted into the TDEM Grant Management System (GMS). To prepare for this upcoming change, TDEM will be rolling out training in the next few weeks on how to apply, register an account and submit a request into the system. You can register for an account at grants.tdem.texas.gov. See videos below for information.
To assist our mutual aid partners with the process of submitting for reimbursement, TDEM is implementing training options via Zoom to go over all the changes and updates.
GMS and Program Overview training will be offered monthly. Register for GMS training at this link. Register for Program Overview Training online here.
For more assistance with completing and submitting the reimbursement workbook, please refer to our video tutorial playlist below.
In the coming weeks, TDEM will also be rolling out a complete reimbursement guide for all state mutual aid programs. You will find the guide here so please bookmark this page for future notices.
To assist our mutual aid partners with submitting their information, we have developed some tools to aid you.
For any questions or if you need any additional information, you can email us at tdemreimbursement@tdem.texas.gov or contact either Unit Chief Mary Medina or Section Chief William Doyle.
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